The Office of Public Records is mandated by DC Law 6-19 and the District of Columbia Municipal Regulations, Title 1, Chapter 15, to review and approve agency records retention schedules; train records officers in implementing the policies, procedures, and guidelines of managing records; collect, store, preserve, conserve and service historical records in the custody of the Archives; collect, store and service temporary records in the custody of the Records Center; and collect, store and service publications in the custody of the Library of Government Information.
Public Records and Archive Services is managed and administered through the Office of Public Records and Archives.
Service Details:
Research Building Permits and Architectural Plans
Related Services:
Library of Government Information
Service Contact:
Office of Public Records, Administrator
Contact Email: archives@dc.gov
Contact Phone: (202) 671-1105
Contact Fax: (202) 727-6076
Contact TTY: 711
Office Hours: Monday to Friday 8:15 am to 4:45 pm
Service Location:
GIS Address:
1300 Naylor Court, NW
Washington, DC 20001
Office Hours
Monday to Friday, 9 am to 5 pm
Connect With Us
1350 Pennsylvania Avenue NW, Suite 419, Washington, DC 20004
Phone: (202) 727-6306
Fax: (202) 727-3582
TTY: 711
Alternate Number: Notary: (202) 727-3117
Email: secretary@dc.gov
Ask the Secretary of the District of Columbia
Secretary of the District of Columbia
PROCEDURES FOR THE DESTRUCTION OF GOVERNMENT RECORDS
All government records created by district employees are the property of the DC government. As a result, they must be disposed of using the following procedures. These procedures will create an official paper trail must be developed documenting the entire process.
Steps in the Process of Destroying Government Records
Step 1: Agency’s Records Management Officer Completes the Notice of Intent to Destroy Records Form in its entirety.
Step 2: Agency’s Records Management Officer submits to the DC Archivist a properly completed Notice of Intent to Destroy Records Form with a master box list or inventory of records to be destroyed included.
Step 3: The Archivist, upon receipt of the request will schedule a date and time to inspect the records to verify all information is correct
Step 4: After inspecting the records, the archivist will either grant approval by signing and dating the form or deny destruction
Step 5: Upon receiving the archivist’s approval, records can be destroyed as scheduled
Step 6: Agency Records Manager provides a completed confirmation of destruction of records form signed by the agency witness to the archivist within 1 week of the date of destruction